Office organization is not just about designing a welcoming and comfortable space but also about lowering stress and boosting productivity. Psychologists assert that a neatly organized workspace promotes creative thinking, improves efficiency, saves times, and makes it easier to focus.
But, perhaps you already know the benefits of keeping your workspace tidy. What you want to learn is how you can keep everything in place, especially with clutter and disorder always seeming to take over your office by the end of the day.
Here are four simple but effective office organization tips that can help keep everyone productive and happy.
1. Establish a Decluttering & Digitizing Habit
One of the best ways of keeping the office clean and organized is by ensuring that everyone is doing their part. Encourage employees to clean their desks and common spaces at the beginning or end of the day. It doesn’t have to be a big effort. Small actions, such as getting rid of old documents, boxes, and items that serve no purpose can make a big difference.
Are you duplicating files? What unused documents can you purge? What can you store digitally? Ask yourself some of these questions and figure out a way to reduce the amount of office supply waste you generate.
Take a close look at the paper you’re using too. Low-quality paper can result in low-quality prints, which can ultimately translate into stress, frustration, and lost costs. Sustainable paper, on the other hand, such as the one manufactured by Double A, provides the best quality and performs admirably through all digital presses.
2. Use More Shelves and Cabinets
Raise your hand if the area around your copy machine is one of the messiest in your company. If your hand is up, then you should know that you are not alone in your struggles. Most organizations face this problem.
One of the best office organization tips that we could offer in this case is to install a few small shelves where you can store printer paper. This simple step will make it easier to find what you need and keep the area neat.
Make sure to organize the drawers as well. For example, dedicate separate cabinets to the items that you use together, like stamps with envelopes and sticky pads with notepads.
3. Have a Supply Closet Strategy
How easy is it for you to get a hold of a specific item? It can get very frustrating to lose time seeking for vital supplies while you’re working on an important project. One simple way to avoid this inefficiency is to color code office supplies.
Take the time to think of a strategy and label your supplies accordingly. Have separate bins, shelves, and baskets that remind people where to put things and help everyone find what they need without the turmoil. A well-organized supply area is a good indicator of an efficient workspace.
4. Give Your Eyes Something to Rest on
We spend most of our time at the office. Sure, the environment should be neat and organized, but that doesn’t mean that it should be surgical. Try to organize your workspace and inject some personality into your office area. A photo of your loved ones, an item that is dear to you or a poster of that exotic destination you dream of visiting someday could help reduce your stress levels.
An organized workspace can do wonders for everyone at the office. People will become less stressed, more efficient, and more creative than ever before. Use these office organization tips to transform a chaotic workspace into an oasis of productivity.