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How to Have Fewer Breakdowns on Your Office Inkjet Printer


Efficient Office Practices: How to Have Fewer Breakdowns on Your Office Inkjet Printer

Do you remember the ink-blotter you used as a kid? It was an excellent tool for cleaning all the ink marks your fountain pen left. While these are sweet memories, you probably don’t want your printed work documents to look as messy as your old school notebooks.

In this article, we’re going to discuss some of the most common printer problems and what you can do to reduce the number of breakdowns on your office inkjet printer.

Buy a Good Quality Ink-Jet Printer

Investing in new technology might seem like a pricey solution, but if you know what to shop for, it can save you a lot of money in the long run. When it comes to high-quality printing, make sure that your devices have the following features:

  • Opt for a print quality of up to 2400 dpi. This resolution allows for smoother color gradients and a broader color palette that is pretty close to laser printer characteristics.
  • Ensure you can use a large variety of paper sizes and stocks, such as colored, glossy, coated, or uncoated.
  • Look for a device that is flexible and highly performant. Depending on the type of job you need your printer to do, check that it can deliver both the right speed (the number of pages per minute) and quality.

Use Manufacturer's Cartridges

Again, it may seem like an expensive solution, but there are advantages to using brand names for your printing needs. For starters, the ink you shop from printer manufacturers is of better quality than no-names on the market. Your toner will last longer and issue better prints with more vivid colors. Not to mention, maintenance will become a breeze since you don’t have to deal with all those pesky printer problems anymore, such as clogged inkjet nozzles.

Efficient Office Practices: How to Have Fewer Breakdowns on Your Office Inkjet Printer

Perform Regular Maintenance

Due to ink, dust and traces of fiber from low-quality paper, your printer can get pretty dirty. Performing regular maintenance is critical if you want to maintain your machine in top condition. Set a day every month when you clean all your printers and check the ink cartridges.




Match the Paper You Buy to the Ink You Use

It may sound like a time-consuming endeavor, but it's worth the effort. And, here’s why:

  • You don't want paper that will "suck" ink
  • You don't want paper on which the ink will take ages to dry
  • You don't want paper whose quality degrades in time (especially if you're printing photos)

What are you looking for, then?

One idea is to buy manufacturer paper, assuming that if they make the printer and the ink, they would know what type of paper fits the device best.

Related: Tips for the Home Office

Or you can also buy good quality paper from third parties. Double A smooth paper, for example, is suitable for most inkjet printers. That way you can forget about most of your printer problems, and save money and time, too.

Make sure to test the paper first, though. Purchase small packages from various vendors and try them out.


Ink-jet technology has made tremendous advances in the past few years, and it is an efficient solution for your office if you employ it wisely. Follow the tips above if you want to get high-quality prints every time.


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